About the Single Family Homes in MacIntosh Farms
The Single Family Homes community in MacIntosh Farms consists of 218 units and is located within Ward 4A of the City of Broadview Heights where residents utilize City services such as the police, fire and service departments. The streets within MacIntosh Farms that have the single family homes are duly dedicated public streets and are maintained and serviced by the City of Broadview Heights. They are Arlet Court, Baldwin Court, Fireside Trail, Honey Gold, Lavender Lane, McClaren Lane, Newton Pass and Orchard Lane. In addition, the main thoroughfare MacIntosh Lane is a duly dedicated public street that is also maintained and serviced by the City.
The Single Family Homes community is governed by The MacIntosh Farms Community Association Inc., a Non-Profit Ohio Corporation controlled by ORC Chapter 5312 Ohio Planned Community Law as well as our original and subsequently amended Declaration, Bylaws and Handbook. The master association is comprised of five board members who serve as volunteers from the different communities and are elected by each sub-association to represent them and manage the affairs of the Association. The Single Family Homes community is represented by one board member.
The association volunteers serve rotating three years terms to maintain continuity of the board. Board members serve without compensation and are responsible for the affairs of the association on behalf of all MacIntosh Farm homeowners. Board powers, duties and responsibilities could include but are not limited to;
- Preparation and adoption of an annual budget,
- Making and collecting assessments to defray the common expenses,
- Commissioning reserve fund studies to provide an additional tool to evaluate future infrastructure contingencies and replacements,
- Keeping books with detailed accounts of receipts and expenditures,
- Providing for the operation, reasonable care/maintenance and enhancement of the common areas,
- Resolving any disputes which may arise between the sub-associations within MacIntosh Farms,
- Selecting contractors to perform the myriad of required duties of the association,
- Maintaining insurance coverage for the association, and
- Updating as necessary and enforcing the Declaration, Bylaws, Rules and Handbook of the association.
The board has chosen to retain a property manager to conduct the day to day affairs of the association under the direction of the board. The manager generally and reasonably performs a variety of duties including but not limited to:
- Maintaining records relating to homeowner membership, administration, correspondence and business matters with owners, occupants and sales agents,
- Managing the work of service contractors retained by the board and ensuring that contractors' activities, performance and workmanship are in accord with their contracts,
- Maintaining an accounting system for accounts payable approval and disbursement, and compiling monthly financial reports containing details of all receipts and disbursements,
- Preparing billings and collecting monthly owner's fees, including collection of delinquent accounts,
- Attending regularly scheduled board meetings, the annual meeting and special meetings, and
- Providing voice mail paging service to assist homeowners with any situation occurring during non-business hours and on weekends.